Q: Cancellations

Cancellations on or before February 28, 2027 may receive a refund minus a $50.00 cancellation fee. No refunds will be issued after February 28, 2027, however, you may substitute a conferee rather than cancel the registration entirely.

Question 1

Accommodation Information and Group Rate

Accepted Answer

The DoubleTree by Hilton San Diego Mission Valley puts you in the center of San Diego. The adjacent trolley stop offers a ride to the city’s top attractions including Old Town, Little Italy, and Gaslamp Quarter. A pedestrian bridge links the hotel to Hazard Center’s eclectic mix of shops and restaurants, and the hotel is just one mile (one trolley stop away) from the famed Fashion Valley Mall.﻿Each guest room has 400 sq. ft. of contemporary space with high-quality amenities. Standard WiFi is complimentary for AEHS guests. The hotel has an indoor and outdoor pool as well as a 24-hour fitness center.﻿Enjoy top-notch service in the on-site restaurant and lounge. Start your day with breakfast in Windows Café, grab a Starbucks® coffee at Café Pronto, or dine on fresh Californian cuisine in Lounge 72⁰ overlooking the pool patio.﻿All guests at the DoubleTree enjoy a warm welcome with a complimentary signature DoubleTree Chocolate Chip Cookie.﻿﻿The DoubleTree Mission Valley ﻿7450 Hazard Center DriveSan Diego, CA 92108Tel: 619-297-5466﻿DoubleTree Mission Valley Website﻿Room Reservations - General Attendee Rate:﻿ click here Room Reservations - Government Rate (limited availability): click hereOr, book by phone (800) 222-TREE and use General Attendee Code AEH or Government Code AEG Single/Double: $244 per night (subject to change)Cutoff Date: February 22, 2027Attendees are responsible for making their own hotel arrangements. Please note the cut-off date of February 22, 2027. Group rate is first come, first serve and is not guaranteed. Room block may fill prior to cut off date. AVOID ROOM BLOCK SCAMS: WE DO NOT DISTRIBUTE ROOM BLOCK LINKS OR OFFERS VIA EMAIL. PLEASE DO NOT CLICK THROUGH AN EMAIL TO RESERVE A ROOM.

Question 2

Location and Local Transportation

Accepted Answer

The conference will be held at the DoubleTree by Hilton Hotel San Diego - Mission Valley in San Diego, CA.

7450 Hazard Center Drive, San Diego, California, 92108, USA

The hotel is located just 8 miles from the San Diego International Airport (Airport Code: SAN). Delight in a world of sight-seeing pleasures: miles of white-sand, sunny beaches, charming Old Town, the Gaslamp District, the San Diego Zoo, Sea World, Wild Animal Park, U.S. Navy facilities, and Qualcomm Stadium.

The hotel does not provide a shuttle, however many ground transportation options are available directly from the airport. Ride share (Uber and LYFT), shuttles, and taxis are available.﻿ Cross the street upon exiting baggage claim at the airport and follow signs for Ground Transportation or Ride Share.

The DoubleTree is located on the Trolley Line (Green Line). See SDMTS.com for more information.

Question 3

Parking

Accepted Answer

Overnight parking is available at the DoubleTree for the special reduced “AEHS Rate” of $15.00 per day. Overnights guests will receive the reduced rate during check-in at the front desk. IMPORTANT: Guests who booked at the group rate or higher will receive the discounted parking. Guests paying a discounted room rate that is less than the group rate are not eligible for the AEHS parking discount.

Daily guests receive a rate of $5.00 per day. Please go to the hotel front desk for daily parking validation.

Question 4

Registration Information

Accepted Answer

Registration opens in January. Advance and on-site registration includes admission to all platform sessions, poster sessions, the exhibit area, welcome reception, socials, and coffee breaks. Workshops, CEU credit, and lunches are NOT included in the full registration fee, but may be purchased separately during registration. Register before February 28th for best rates. All fee categories increase by $100.00 after February 28, 2027.

Question 5

Cancellations

Accepted Answer

Cancellations on or before February 28, 2027 may receive a ﻿refund minus a $50.00 cancellation fee. No refunds will be issued after February 28, 2027, however,  you may substitute a conferee rather than cancel the registration entirely.

Question 6

Exhibit Information

Accepted Answer

An exhibition of relevant technologies and services will be in the exhibit hall on Tuesday, March 16th and Wednesday, March 17th from 9:00 am - 7:00 pm and on Thursday, March 18th from 9:00 am - 12:00 pm. Breaks and socials take place in the exhibit hall at 10am, 3pm, and 5pm on Tuesday and Wednesday. A limited number of booths are available.

See exhibitor information for complete details or contact Brenna Lockwood at 413-549-5170 or brenna@aehsfoundation.org.

Question 7

Poster Sessions

Accepted Answer

Posters may be viewed in the designated areas throughout the day on Tuesday, March 16th and Wednesday, March 17th. Authors will be available for individual discussion during the poster session from 3:00pm - 6:00pm on their assigned day. Visit the program for assignments.

Question 8

Government Personnel

Accepted Answer

Employees of any State, County, Regional, Municipal, or Federal agency qualify for a reduced registration rate of $195.00. Pre-registration is required in order to receive this special rate. In addition, all workshops are FREE to government personnel. Please be sure to sign up to reserve your space in the workshop - enter GOVWORKSHOP in the "promo code" field at checkout to redeem.

Question 9

Sponsors and Supporters

Accepted Answer

Is your company a sponsoring organization?

Each sponsor or supporter receives a pre-determined number of complimentary registrations (comps) based on their level of support and benefit selections. Promo codes are used to redeem sponsor comps and are distributed by the main contact for the sponsoring organization.

Beyond the comps, attendees from sponsoring organizations are eligible to register at the reduced rate indicated above (currently $400 below general attendee rate). Sponsoring organization's affiliation must be clearly indicated on the registration.

Question 10

Workshops

Accepted Answer

One workshop is included with all paid registrations. Must enter promo code to redeem (see online registration for codes). Complimentary registrations excluded.

PLEASE CONTACT US WITH ANY QUESTIONS before you submit payment. A $25 change fee will apply to refunds requested due to incorrect processing.

Additional workshops can be purchased separately during registration﻿. Early registration is encouraged as space is limited and materials must be prepared in advance. Please check the workshop schedule carefully when selecting workshops - same day workshops may run simultaneously.

Workshops are free to government personnel (enter promo code GOVWORKSHOP in the "promo code" field at checkout).

General Info
AEHS West

Accommodation Information and Group Rate

Location and Local Transportation

Parking

Registration Information

Cancellations

Exhibit Information

Poster Sessions

Government Personnel

Sponsors and Supporters

Workshops

Register Now

General Info AEHS West

Accommodation Information and Group Rate

Location and Local Transportation

Parking

Registration Information

Cancellations

Exhibit Information

Poster Sessions

Government Personnel

Sponsors and Supporters

Workshops

Register Now

General Info
AEHS West