top of page
476753-Marina-District-San-Diego.webp
Registration Info

Registration Rates

NEW - All paid registrations are eligible for one FREE workshop!

Must enter promo code (see registration for codes)

Is your company a sponsor or exhibitor?

Be sure to select the reduced rate 

Fees subject to change without notice

*Government personnel see workshop details below

A $20 change fee will apply to refunds requested due to incorrect processing

All fee categories increase by $100.00 after March 1st

West Coast Registration Information

  • Location and Local Transportation
    The conference will be held at the DoubleTree by Hilton Hotel San Diego - Mission Valley in San Diego, CA. 7450 Hazard Center Drive, San Diego, California, 92108, USA The hotel is located just 8 miles from the San Diego International Airport (Airport Code: SAN). Delight in a world of sight-seeing pleasures: miles of white-sand, sunny beaches, charming Old Town, the Gaslamp District, the San Diego Zoo, Sea World, Wild Animal Park, U.S. Navy facilities, and Qualcomm Stadium. The hotel does not provide a shuttle, however many ground transportation options are available directly from the airport. Ride share (Uber and LYFT), shuttles, and taxis are available. Cross the street upon exiting baggage claim at the airport and follow signs for Ground Transportation. The DoubleTree is located on the Trolley Line (Green Line). See SDMTS.com for more information.
  • Cancellations
    Cancellations on or before March 1, 2024 may receive a refund minus a $50.00 cancellation fee. No refunds will be issued after March 1, 2024, however, you may substitute a conferee rather than cancel the registration entirely.
  • Registration Information
    Registration opens in January. Advance and on-site registration includes admission to all platform sessions, poster sessions, the exhibit area, welcome reception, socials, and coffee breaks. Workshops, CEU credit, and lunches are NOT included in the full registration fee, but may be purchased separately during registration. Register before March 1st for best rates. All fee categories increase by $100.00 after March 1, 2024.
  • Poster Sessions
    Posters may be viewed in the designated areas throughout the day on Tuesday, March 19th and Wednesday, March 20th.
  • Workshops
    Are not included in conference registration fee and must be purchased separately during registration. Early registration is encouraged as space is limited and materials must be prepared in advance. Please check the workshop schedule carefully when selecting workshops - same day workshops may run simultaneously. Workshops are free to government personnel (enter promo code GOVWORKSHOP in the "promo code" field at checkout).
  • Government Personnel
    Employees of any State, County, Regional, Municipal, or Federal agency qualify for a registration rate of $195.00. Pre-registration is required in order to receive this special rate. In addition, all workshops are FREE to government personnel. Please be sure to sign up to reserve your space in the workshop. Enter GOVWORKSHOP in the "promo code" field at checkout.
  • Exhibit Information
    An exhibition of relevant technologies and services will be in the exhibit hall on Tuesday, March 19th and Wednesday, March 20th from 9:00 am - 7:00 pm and on Thursday, March 21st from 9:00 am - 12:00 pm. Breaks and socials take place in the exhibit hall at 10am, 3pm, and 5pm on Tuesday and Wednesday. A limited number of booths are available.
  • Sponsors and Supporters
    Are eligible for complimentary registrations, according to respective guidelines (sent via email to sponsor contact). Employees of sponsoring and supporting organizations may register at the reduced rate of $395.00. Be sure to indicate which sponsoring or supporting organization you are affiliated with in order to qualify for the reduced rate (if the affiliation on your profile differs from the sponsoring organization, please email brenna@aehsfoundation.org to clarify).
  • Accommodation Information and Group Rate
    The DoubleTree by Hilton San Diego Mission Valley puts you in the center of San Diego. The adjacent trolley stop offers a ride to the city’s top attractions including Old Town, Little Italy, and Gaslamp Quarter. A pedestrian bridge links the hotel to Hazard Center’s eclectic mix of shops and restaurants, and the hotel is just one mile (one trolley stop away) from the famed Fashion Valley Mall.  Each guest room has 400 sq. ft. of contemporary space with high-quality amenities. Standard WiFi is complimentary for Hilton Honors members who book direct. The hotel has an indoor and outdoor pool as well as a 24-hour fitness center.  Enjoy award-winning service in the recently renovated restaurant and lounge. Start your day with breakfast in Windows Café, grab a Starbucks® coffee at Café Pronto, dine on fresh Californian cuisine in Lounge 72⁰ overlooking the pool patio or relax in the comfort of your room with the convenience of room service.  All guests at the DoubleTree enjoy a warm welcome with a complimentary signature DoubleTree Chocolate Chip Cookie.  The DoubleTree Mission Valley  7450 Hazard Center Drive San Diego, CA 92108 Tel: 619-297-5466 Fax: 619-297-5499 DoubleTree Mission Valley Website Online Room Reservations: click here Group Code: AEH Single/Double: $215 per night Cutoff Date: February 26, 2024 Attendees are responsible for making their own hotel arrangements. Please note the cut-off date of February 26th. Group rate is first come, first serve and is not guaranteed. Room block may fill prior to cut off date. Reservations may be made online or by calling the DoubleTree at 619-297-5466 and requesting the group rate for the AEHS Foundation (Must provide Group code).  Government Rate: The prevailing government rate for California will be available to a limited number of reservations. Access via online reservation link above.
  • Parking
    Overnight parking is available at the DoubleTree for the special reduced “AEHS Rate” of $15.00 per day. Overnights guests will receive the reduced rate during the hotel check-in process at the front desk. Daily guests, please check at AEHS registration for reduced daily rate and validation.
  • Service
    Help others.
  • Social Justice
    Social -people, community; Justice – equal rights and fairness; Social Justice – treating all people in a community fairly.
  • Respect
    Take care of yourself, others and your environment. Believe in yourself. Use kind words and actions. Treat others how you want to be treated. Defer to the adults who care for you.
  • Perseverance
    Work hard. Try your best. Do not give up when something is difficult. “If at first you don’t succeed…try, try again!”
  • Learning
    Discover or understand something new. Be a good listener, share ideas and ask questions. Seek knowledge and build on what you already know. Develop a skill.
  • How do I add a new question & answer?
    To add a new FAQ follow these steps: 1. Manage FAQs from your site dashboard or in the Editor 2. Add a new question & answer 3. Assign your FAQ to a category 4. Save and publish. You can always come back and edit your FAQs.
  • How do I edit or remove the 'Frequently Asked Questions' title?
    You can edit the title from the FAQ 'Settings' tab in the Editor. To remove the title from your mobile app go to the 'Site & App' tab in your Owner's app and customize.
  • Honesty
    Tell the truth (even if it does not benefit you). “Keep it real”. Be sincere and do not mislead.
  • Responsibility
    Make good choices. Do what you are supposed to do. Meet expectations.
  • Beloved Community
    A group of people who care for one another. A group of people who see the good in one another. A group of people who all contribute something to the community. A group of people who respect one another.
  • Can I insert an image, video, or GIF in my FAQ?
    Yes. To add media follow these steps: 1. Manage FAQs from your site dashboard or in the Editor 2. Create a new FAQ or edit an existing one 3. From the answer text box click on the video, image or GIF icon 4. Add media from your library and save.
  • Cooperation
    Work well (respectfully and responsibly) with other people. Share with other people. Do something for the good of the group.
  • Attendee List Policy/Scam Alert
    AEHS provides the final attendee list (of opt-in attendees) one time, approx. 2 weeks post-conference. Exhibitors will receive an email directly from the Foundation with the list.  AEHS Foundation does NOT use third party solicitation and will NEVER sell the attendee list. If you receive an email from an individual stating that they have our attendee list, this is a scam. They do not have our list. Companies have been selling fake lists to exhibitors since 2017.
  • The price of a booth space includes
    8' x 10' exhibit booth space with back and side draping (1) 6' table, 2 folding chairs, wastebasket Electricity (110v electrical outlet) Wi-Fi Promotion of company name in conference App, website, program, and printed materials Coffee/refreshment breaks/socials Evening Receptions (5pm - 7pm Tuesday and Wednesday) List of conference attendees (electronic) will be provided via email after the conference Booth staff badges (up to 4) One complimentary conference registration Reduced registration rates for additional conference passes (unlimited)
  • Exhibitor Cancellation Policy
    Cancellations received in writing on or before August 31st will receive a refund minus a $100 processing fee. There will be no refunds for booth spaces cancelled after August 31st.
  • Workshops
    One workshop is now included with all paid registrations! Complimentary registrations excluded. Claim during online registration. If registering for a workshop only (and not the full conference), an additional "workshop only" fee of $150.00 applies.  Workshops are free to municipal, state, & federal personnel (enter promo code "GOVWORKSHOP" at checkout). PLEASE CONTACT US WITH ANY QUESTIONS before you submit payment. A $20 change fee will apply to refunds requested due to incorrect processing.
  • Cancellation Policy
    Cancellations on or before March 1, 2024 may receive a refund minus a $50.00 cancellation fee. No refunds will be issued after March 1, 2024, however, you may substitute a conferee rather than cancel the registration entirely.
  • Deadline
    Early registration deadline is March 1, 2024, after which all fees increase by $100.00.
  • Registration includes
    Admission to all platform sessions, poster sessions, the exhibit area, socials/receptions, and coffee breaks.  One workshop is included with all paid registrations. Complimentary registrations excluded. Claim during online registration. Additional workshops, CEUs, and lunches may be purchased separately during registration. PLEASE CONTACT US WITH ANY QUESTIONS before you submit payment. A $20 change fee will apply to refunds requested due to incorrect processing. Subject to change without notice.
  • Sponsor Registration
    Is your company a sponsoring organization? Each sponsor or supporter receives a pre-determined number of complimentary registrations (comps) based on their level of support and benefit selections. Discount codes are used to redeem sponsor comps and are distributed by the main contact for the sponsoring organization. Beyond the comps, attendees from sponsoring organizations are eligible to register at the reduced rate indicated above (currently $400 below general attendee rate). Sponsoring organization's affiliation must be clearly indicated on the registration.
  • Workshops
    One workshop is now included with all paid 3-day registrations! Enter promo code to redeem (see online registration). Complimentary registrations excluded. If registering for a workshop only (and not the full conference), an additional "workshop only" fee of $150.00 applies.  Workshops are free to municipal, state, & federal personnel (enter promo code GOVWORKSHOP at checkout). PLEASE CONTACT US WITH ANY QUESTIONS before you submit payment. A $20 change fee will apply to refunds requested due to incorrect processing.
  • Deadline
    Early registration deadline is October 1st, after which all fees increase by $100.00.
  • Sponsor Registration
    Is your company a sponsoring organization? Each sponsor or supporter receives a pre-determined number of complimentary registrations (comps) based on their level of support and benefit selections. Promo codes are used to redeem sponsor comps and are distributed by the main contact for the sponsoring organization. Beyond the comps, attendees from sponsoring organizations are eligible to register at the reduced rate indicated above (currently $300 below general attendee rate). Sponsoring organization's affiliation must be clearly indicated on the registration.
  • Registration includes
    Admission to all platform sessions, poster sessions, exhibit areas, socials/receptions, and coffee breaks.  One workshop is included with all paid 3-day registrations. Must enter promo code to redeem (see online registration). Complimentary registrations excluded. Additional workshops, CEUs, and lunches may be purchased separately during registration. PLEASE CONTACT US WITH ANY QUESTIONS before you submit payment. A $20 change fee will apply to refunds requested due to incorrect processing. Subject to change without notice.
  • Cancellation Policy
    Cancellations on or before October 1st, may receive a refund minus a $50.00 cancellation fee. No refunds will be issued after October 1st, however, you may substitute a conferee rather than cancel the registration entirely.
  • Why do FAQs matter?
    FAQs are a great way to help site visitors find quick answers to common questions about your business and create a better navigation experience.
  • What is an FAQ section?
    An FAQ section can be used to quickly answer common questions about your business like "Where do you ship to?", "What are your opening hours?", or "How can I book a service?".
  • Where can I add my FAQs?
    FAQs can be added to any page on your site or to your Wix mobile app, giving access to members on the go.
  • 2021
    Tara Abularrage, Columbia University Mailman School of Public Health Master of Public Health  Nia Augustine, Columbia University Mailman School of Public Health Master of Health Administration Click Here to View Her Video  Faryn Fairweather, Columbia University Mailman School of Public Health Master of Public Health Click Here to View Her Video
  • 2018
    Haley Barravecchia, Harvard T.H. Chan School of Public Health, Boston, MA Master of Science, Environmental Health Click Here to View Her Video
  • 2017
    Mofoluwake Adeniyi, Claremont University, Claremont, CA Ph.D. Public Health, Community & Global Health Click Here to View Her Video
  • 2020
    Ami Bhatt, Claremont University, Claremont, CA Ph.D. Public Health Click Here to View Her Video
  • 2016
    Rebecca Hodge, Emory University, Atlanta, GA Master of Public Health, Environmental Health and Epidemiology
  • 2019
    Makala Carrington, George Mason University, Fairfax, VA Master of Public Health Click Here to View Her Video
  • 2022
    Riena Harker, Yale School of Public Health Master of Public Health Click Here to View Her Video
  • Exhibitor Cancellation Policy
    Cancellations received in writing on or before January 31st will receive a refund minus a $100 processing fee. There will be no refunds for booth spaces cancelled after January 31st.
  • The price of the booth space includes
    6' x 10' or 8' x 10' exhibit booth space (size based on your choice and/or availability) with back and side draping (1) 6' table, 2 folding chairs, wastebasket Electricity (110v electrical outlet) Wi-Fi Promotion of company name in conference App, website, program, and printed materials Coffee/refreshment breaks/socials Evening Receptions (5pm - 7pm Tuesday and Wednesday) List of conference attendees (electronic) will be provided via email after the conference Booth staff badges (up to 4) One complimentary conference registration Reduced registration rates for additional conference passes (unlimited)
  • Attendee List Policy/Scam Alert
    AEHS provides the final attendee list (of opt-in attendees) one time, approx. 2 weeks post conference. Exhibitors will receive an email from directly from AEHS.  Please note: AEHS Foundation does NOT use third party solicitation and will NEVER sell the attendee list. If you receive an email from an individual stating that they have our attendee list, this is a scam. They do not have our list. Companies have been selling fake lists to exhibitors since 2017.
  • Parking
    Parking is available in the Campus Center Parking Garage (1 Campus Center Way, Amherst, MA). Attendees are responsible for paying their own parking. A reduced daily rate of $6.50 is available - see registration desk for a parking voucher to obtain the discount. Access to the Campus Center is on Level 2 of the parking garage. Follow signs to the Campus Center.  Getting to the Campus Center Parking Garage… From Massachusetts Avenue (after exiting from Route 116)  At the second set of lights, turn left onto Commonwealth Avenue. Boyden Gymnasium is on the corner of Commonwealth and Massachusetts Avenues.  At the next set of lights, turn right onto Campus Center Way and proceed up Campus Center Way.  The entrance to the Campus Center Parking garage is at the top of the hill on the right.  Getting to the Murray D. Lincoln Campus Center… From the Parking Garage  As you enter the garage, proceed down the ramp and park on level 2 if possible.  An enclosed walkway leads directly from level 2 of the garage into level 2 of the Campus Center.  As you enter the Campus Center you will see signs directing you to Conference Registration (at the base of the escalators on the lower level of the campus center).  If you are a hotel guest and are looking for the Campus Center Hotel, proceed to the left, and walk past the University Store; the elevators are on the right. The Hotel Lobby is located on the third floor of the Campus Center.  Please note: parking is no longer included in the room rate at Hotel UMass but is available at the reduced rate of $6.50/day and may be purchased at check in.
  • Poster Sessions
    Posters may be viewed on Tuesday and Wednesday. Authors will be available at their posters for individual discussion from 3:00pm - 6:00pm on their assigned day (either Tuesday, October 22nd, or Wednesday, October 23rd). See program for poster presentation schedule.
  • Accommodation Information and Group Rate
    Conferees are responsible for their own hotel arrangements. We recommend making reservations early. Hotel UMass information may be found below. A room block has been secured at Hotel UMass at the Campus Center (www.hotelumass.com). The group rate is TBD per night. For those attendees wishing to stay at Hotel UMass, where the conference will be held, please make your reservation online. The cut-off date for Hotel UMass is September 20, 2024. We recommend making your reservation early. Rooms may sell out prior to this date. Rates and reservations are not guaranteed.
  • Sponsors and Supporters
    Are eligible for complimentary registrations, according to respective guidelines (sent via email to sponsor contact). Employees of sponsoring and supporting organizations may register at the reduced rate of $395.00. Be sure to indicate which sponsoring or supporting organization you are affiliated with in order to qualify for the reduced rate (if the affiliation on your profile differs from the sponsoring organization, please email brenna@aehsfoundation.org to clarify).
  • Workshops
    One workshop is now included with all paid 3-day registrations! Enter promo code to redeem (see online registration). Complimentary registrations excluded. PLEASE CONTACT US WITH ANY QUESTIONS before you submit payment. A $20 change fee will apply to refunds requested due to incorrect processing. Additional workshops can be purchased separately during registration. Early registration is encouraged as space is limited and materials must be prepared in advance. Please check the workshop schedule carefully when selecting workshops - same day workshops may run simultaneously. Workshops are free to government personnel (enter promo code GOVWORKSHOP in the "promo code" field at checkout).
  • Registration Information
    Registration opens in July. Advance and on-site registration includes admission to all platform sessions, poster sessions, socials, exhibit areas, and coffee breaks. One workshop is included with all 3-day registrations (complimentary registrations excluded; must use promo code to redeem - see online registration). Additional workshops, CEUs, and lunches are NOT included in the registration fee, but may be purchased separately during registration. PLEASE CONTACT US WITH ANY QUESTIONS before you submit payment. A $20 change fee will apply to refunds requested due to incorrect processing. Register early - all fees increase by $100 after October 1st. Full payment, including those pre-registrations secured by purchase order, must be remitted on or before the first day of the conference. Subject to change without notice.
  • Government Personnel
    Employees of any State, County, Regional, Municipal, or Federal agency qualify for reduced registration rates (see registration). Pre-registration is required. In addition, all workshops are FREE to government personnel. Please be sure to sign up to reserve your space in the workshop. Enter GOVWORKSHOP in the "promo code" field at checkout to zero out the workshop fee. PLEASE CONTACT US WITH ANY QUESTIONS before you submit payment. A $20 change fee will apply to refunds requested due to incorrect processing.
  • Cancellations
    On or before October 1st may receive a refund minus a $50.00 cancellation fee. No refunds will be issued after October 1st, however, you may substitute a conferee rather than cancel the registration entirely.
  • Exhibit Information
    An exhibition of relevant technologies and services will be featured Tuesday, October 22nd, from 9:00am - 7:00pm, Wednesday, October 23rd, from 9:00am - 7:00pm, and Thursday, October 24th, from 9:00am - 12:00pm. A limited number of booths are available.  See exhibitor information for complete details or contact Brenna Lockwood at 413-549-5170 or brenna@aehsfoundation.org.
  • Location and Local Transportation
    The conference will take place in the Murray D. Lincoln Campus Center, University of Massachusetts at Amherst, located in the scenic Connecticut River Valley.  Address of Conference Site:  Murray D. Lincoln Campus Center University of Massachusetts Amherst One Campus Center Way Amherst, MA 01003  Amherst is served by major airlines through Bradley International Airport in Windsor Locks, Connecticut (about 1 hour by car), and Logan Airport in Boston, Massachusetts (about 2 hours by car). Rental car, train, and bus service are available from both airports.  There are two companies that provide shuttle service to/from the airports, Amtrak, and bus stations to the University of Massachusetts:  Seemo Shuttle Service (800) 908-2829 or (413) 586-1120  The Valley Transporter RESERVATIONS ARE REQUIRED call (800) 872-8752 or (413) 253-1350 Looking for things to do in the area? Visit www.amherstarea.com

Questions?

bottom of page