General Info
AEHS East
Conferees are responsible for their own hotel arrangements. We recommend making reservations early.
A room block has been secured at Hotel UMass at the Campus Center (www.hotelumass.com). The group rate is $219.00 per night. For those attendees wishing to stay at Hotel UMass, where the conference will be held, please make your reservation here. The cut-off date for the room block is September 19, 2025. We recommend making your reservation early. Rooms may sell out prior to this date. Rates and reservations are not guaranteed.
The conference will take place in the Murray D. Lincoln Campus Center, University of Massachusetts at Amherst, located in the scenic Connecticut River Valley.

Address of Conference Site:

Murray D. Lincoln Campus Center
University of Massachusetts Amherst
One Campus Center Way
Amherst, MA 01003

Amherst is served by major airlines through Bradley International Airport in Windsor Locks, Connecticut (about 1 hour by car), and Logan Airport in Boston, Massachusetts (about 2 hours by car). Rental car, train, and bus service are available from both airports.

There are two companies that provide shuttle service to/from the airports, Amtrak, and bus stations to the University of Massachusetts:

(800) 908-2829 or (413) 586-1120

RESERVATIONS ARE REQUIRED
call (800) 872-8752 or (413) 253-1350
Looking for things to do in the area?
Visit www.amherstarea.com
PARKING INSTRUCTIONS
The UMass Campus Center Parking Garage is gateless. Payment is required upon arrival. Please plan extra time to pay for parking before checking in at the conference. UMass allows 20 minutes upon entry to pay for parking before a violation begins. YOU WILL NEED your license plate number.
If you are staying at Hotel UMass, skip the kiosk and go directly to the hotel front desk after you park (3rd floor of Campus Center). You have 20 minutes before parking violations begin. Be sure to bring your LICENSE PLATE NUMBER with you. While you can’t check into your hotel room until after 3 pm, the hotel staff will enter your license plate details into the parking database. This will take care of your parking at a discounted nightly rate (currently $6.00) for the duration of your stay. You will be able to drive in and out of the garage without doing anything further through the day you check out. Be sure to do this before checking in at the conference in order to avoid violations.
If you are commuting to campus, pre-payment for the amount of time you plan to stay in the garage will be required. You will be provided with a special discount code to receive 50% off your stay in the garage, currently at a reduced rate of $0.93/hour with a maximum of $10.00 for a full day. AEHS Foundation will send the coupon code to all attendees by email prior to the start of the conference. The discount code must be used at the kiosk.
IMPORTANT: While you can pay for parking either at a physical garage kiosk or via the ParkMobile app, the discount code can only be used in person at a kiosk. Discount codes are not valid on ParkMobile. If you use the discount code, you must pay using a credit card. If you would like a receipt, you must select ‘Yes’ when prompted by the kiosk at the time of the transaction. UMass Parking Services is unable to generate receipts by request.
You will have the option to enter your cell phone number at the kiosk to receive alerts when your time is running out. If you choose to enter your number, you’ll be able to extend your time on your phone without going back to a kiosk in the garage.
You will need to go to a kiosk to pre-pay each time you enter the garage.
Access to the Campus Center is on Level 2 of the parking garage. Follow signs to the Campus Center or Hotel UMass. An enclosed walkway leads directly from level 2 of the garage into level 2 of the Campus Center.
Registration opens in July. Advance and on-site registration includes admission to all platform sessions, poster sessions, socials, exhibit areas, and coffee breaks.
One workshop is included with all paid 3-day registrations (must use promo code to redeem - see online registration). Complimentary registrations are excluded from this offer.
Additional workshops, CEUs, and lunches are NOT included in the registration fee, but may be purchased separately during registration.
PLEASE CONTACT US WITH ANY QUESTIONS before you submit payment. A $25 change fee will apply to refunds requested due to incorrect processing.
Register early - all fees increase by $100 after October 1st.
Full payment, including those pre-registrations secured by purchase order, must be remitted on or before the first day of the conference.
Subject to change without notice.
On or before October 1st may receive a refund minus a $50.00 cancellation fee. No refunds will be issued after October 1st, however, you may substitute a conferee rather than cancel the registration entirely.
An exhibition of relevant technologies and services will be featured Tuesday, October 21st, from 9:00am - 7:00pm, Wednesday, October 22nd, from 9:00am - 7:00pm, and Thursday, October 23rd, from 9:00am - 12:00pm. A limited number of booths are available.

See exhibitor information for complete details or contact Brenna Lockwood at 413-549-5170 or brenna@aehsfoundation.org.
Posters may be viewed on Tuesday and Wednesday. Authors will be available at their posters for individual discussion from 3:00pm - 6:00pm on their assigned day (either Tuesday, October 21st, or Wednesday, October 22nd). See program for poster presentation schedule.
Employees of any State, County, Regional, Municipal, or Federal agency qualify for reduced registration rates (see registration). Pre-registration is required.
In addition, all workshops are FREE to government personnel. Please be sure to sign up to reserve your space in the workshop. Enter GOVWORKSHOP in the "promo code" field at checkout to zero out the workshop fee.
PLEASE CONTACT US WITH ANY QUESTIONS before you submit payment. A $25 change fee will apply to refunds requested due to incorrect processing.
Is your company a sponsoring organization?
Each sponsor or supporter receives a pre-determined number of complimentary registrations (comps) based on their level of support and benefit selections. Promo codes are used to redeem sponsor comps and are distributed by the main contact for the sponsoring organization.
Beyond the comps, attendees from sponsoring organizations are eligible to register at the reduced rate indicated above (currently $300 below general attendee rate). Sponsoring organization's affiliation must be clearly indicated on the registration.
One workshop is included with all paid 3-day registrations. Enter promo code to redeem (see online registration). Complimentary registrations excluded.
PLEASE CONTACT US WITH ANY QUESTIONS before you submit payment. A $25 change fee will apply to refunds requested due to incorrect processing.
Additional workshops can be purchased separately during registration. Early registration is encouraged as space is limited and materials must be prepared in advance. Please check the workshop schedule carefully when selecting workshops - same day workshops may run simultaneously.
Workshops are free to government personnel (enter promo code GOVWORKSHOP in the "promo code" field at checkout).
