Helping the international community 

adopt and maintain environmentally sound & sustainable practices

Questions? Please contact Conference Coordinator:



Brenna Lockwood, AEHS Foundation

413.549.5170

brenna@aehsfoundation.org

EAST COAST CONFERENCE PRESENTER INFORMATION

PLATFORM PRESENTERS



Please plan your talk for a 20-25 minute duration. There will be time for questions from the audience during the 5 minutes immediately following your talk. Meeting rooms will be equipped with a laptop computer and (LCD) projector, as well as a lavaliere microphone and a stationary microphone at the podium. A laser pointer/slide advancer will also be provided. Please prepare your visuals using Microsoft PowerPoint and plan to bring your presentation with you on a Flash (USB) drive. Unless you hear otherwise, plan to meet your session chair in your assigned room 30-45 minutes prior to your session start time to load your presentation. Refer to the final program for room assignments. The final program is posted on our website one week prior to the conference and is also distributed at check in.



We will be holding a speaker/session chair breakfast the day of your talk. It will be held on the 10th floor of the Campus Center from 7:15 am - 8:15 am. It’s a very good opportunity for all presenters in the session to meet each other and the session chair. We strongly encourage all speakers to attend, if possible. Tables will be marked with your session name.



We will have a speaker preparation room available for your use. It will be equipped with a laptop and computer projector. Check at the registration desk for its location.



For hotel and travel Information, click here.

Please note the following presenter deadlines:



Biographies: If you have not already done so during your abstract submission, please submit a one-paragraph biography by August 12, 2019. Presenter biographies are required in order for the conference to offer CEUs. They will also be used for introductions by your session chair, as well as posted online. Please submit only the presenting author's biography. Log in to your original abstract submission to add/update your biography or email it directly to the Conference Coordinator (brenna@aehsfoundation.org) as a Word attachment. No CVs and no PDFs. If you are unsure if you submitted a biography, please log in and check your submission.



Revised Abstracts: You may revise your abstract anytime prior to August 12, 2019. If there are no revisions, the original abstract you submitted will be included in the online program and printed in the conference abstract book. Log in to your original submission to edit your abstract.



Registration: Platform presenters receive reduced registration options to attend the conference. See registration. Presenters are responsible for paying for meals, CEUs, and any workshops selected, as well as arranging and paying for travel and lodging. Please remember to register no later than September 16, 2019 (presenter registration deadline). 



Click here to register



Note: If you are participating in the conference in more than one capacity, registration defaults to the lowest option. Each individual only needs to register one time.



Publication (optional): We encourage you to submit a manuscript for publication in one of our peer-reviewed journals.

POSTER PRESENTERS



Posters are to be set up on Tuesday morning before 10:00am. Set up is from 8:00 am - 10:00 am on Tuesday and is “first come, first serve” within your assigned room for poster location. All posters will remain on display for BOTH Tuesday and Wednesday. Authors are to be at their poster(s), available for individual discussion, from 3:00 pm6:00 pm on both days for the “poster sessions.” Posters are to be taken down (and removed) immediately following the poster session on Wednesday (6:00 pm).



Please refer to the poster preparation guidelines for general poster preparation guidance. The space provided for the poster will be 40 inches high by 60 inches wide (landscape). Please plan your poster size accordingly. Poster boards are free-standing cork boards (40x60, landscape). The ideal poster size is 36-38 inches high by 56-58 inches wide.



When you arrive, come to the AEHS registration desk on the lower level of the Campus Center (at the base of the escalators). Push pins will be provided to affix your poster to the board.



For hotel and travel Information, click here.



Please note the following presenter deadlines:



Biographies: If you have not already done so during your abstract submission, please submit a one-paragraph biography by August 12, 2019. Presenter biographies are required in order for the conference to offer CEUs. They will also be posted online. Please submit only the presenting author's biography. Log in to your original abstract submission to add/update your biography or email it directly to the Conference Coordinator (brenna@aehsfoundation.org) as a Word attachment. No CVs and no PDFs. If you are unsure if you submitted a biography, please log in and check your submission.



Revised Abstracts: You may revise your abstract anytime prior to August 12, 2019. If there are no revisions, the original abstract you submitted will be posted on our website and printed in the conference abstract book. Log in to your original submission to edit your abstract.



Registration: Presenter registration deadline is September 16, 2019. Poster presenters receive a reduced 3-day rate of $295. Select "Full 3-day - Presenters, Sponsors/Supporters, Academics" on either the online or the printable form. Presenters are responsible for paying for meals, CEUs, and any workshops selected, as well as arranging and paying for travel and lodging. Please remember to register no later than September 16, 2019. Click here to register.



Note: If you are participating in the conference in more than one capacity, registration defaults to the lowest option. Each individual only needs to register one time.



Publication (optional): We encourage you to submit a manuscript for publication in one of our peer-reviewed journals.



Student Poster Competition:



  • Registration: The registration fee is waived for student presenters entered in the Student Competition
  • The deadline for abstract submission is September 16, 2019
  • For more information, see our Student Competition page



PUBLICATION (optional)



In 2017 AEHS Foundation began using its journals as the publication vehicle for conference manuscripts, in lieu of proceedings. The journals provide authors with a peer-reviewed opportunity that ultimately strengthens the manuscripts. We encourage you to send your manuscript for consideration to one of our peer-reviewed journals:



  • Soil and Sediment Contamination: An International Journal
  • The International Journal of Phytoremediation
  • Human and Ecological Risk Assessment (HERA)
  • Environmental Forensics: An International Journal

Please go to the journals webpage, click on the journal you are interested in, and go to "Instructions for Authors."