Helping the international community 

adopt and maintain environmentally sound & sustainable practices

Questions? Please contact Conference Coordinator:



Brenna Lockwood, AEHS Foundation

413.549.5170

brenna@aehsfoundation.org

EAST COAST CONFERENCE PRESENTER INFORMATION

Accessing the Conference

Approximately two weeks prior to the conference, registered presenters will receive an email from the conference platform (Pathable) with a link and instructions to login. Please note you must be registered in order to recieve the invitation to the conference platform. Check junk or spam if you do not see it (look for 37th Annual International Conference on Soils, Sediments, Water, and Energy from the email no-reply@pathable.com). After creating your login, we recommend bookmarking/favoriting the site for easy access throughout (and after) the conference. Be sure to use Chrome as your browser.


Virtual Conference Platform

The conference platform is called Pathable and is fully integrated with Zoom. If your company does not permit Zoom, you may have difficulty joining workshops and Zoom Rooms. Platform Sessions are webinar-style and will be accessible to all, even where Zoom is not permitted.


Registration (deadline August 31st)

All presenters must register at the reduced rate of $195 for all four days (Monday - Thursday), including workshops. Workshops are free of charge, but pre-registration is required - select during registration. CEUs are optional/additional at $50.00 each and may be selected during registration.  We ask that presenters register by August 31st (presenter registration deadline). Click here for registration.


PLATFORM PRESENTER INFORMATION



Length of Presentation

Presentations should be planned for a 20 to 25-minute maximum length, including questions. It is imperative that presenters adhere to the time frame, as the online format requires a 5-minute transition time. Speakers will change on the half hour. Your cooperation is appreciated.



Presentation Format

Presenters will share their screen and present their PowerPoint presentation live. There will be a presenter training scheduled for early October. Please keep an eye on your email for training dates. A Session Chair will be present in each session to introduce each speaker and assist with Q&A.


Headshot

We highly encourage including a photo/headshot to your profile in Pathable. You will have the opportunity to add your headshot after you receive access to the conference platform in early October.



Best Practices for Presenting from Home



Maximize your local internet

  • Turn off all other devices in your home or office that have access to the internet (other computers, tablets, smart TV’s, game systems, etc.). Keep your phone connected so that you can contact support should you need to do so during the presentation.
  • Close all other programs on your computer and turn off notifications

Audio

  • Headsets are encouraged
  • Laptop microphone will work (try to eliminate or reduce surrounding noise)
  • Test audio in advance, as this can be one of the most common issues with presenting remotely
Video
  • Position yourself so you are lit from the front and/or above
  • Do not have a window in the background. If it is your only option, close blinds/curtains to minimize backlighting.
  • Dress code is business casual/professional
  • Eliminate sounds and distractions during your presentation time. 
Be prepared
  • Have a backup computer available, if possible
  • Be ready to dial in on your phone
  • Keep your laptop plugged in so that you are not relying on battery 
  • Organize your background to be clutter-free. A blank wall is fine. Do a test run to see how you look against your background. (TIP: Do not wear clothing that matches your background color)



POSTER PRESENTER INFORMATION



Poster presenters are required to be “at” their posters for the poster sessions from 3:00pm – 6:00pm (Eastern Time) on their assigned day.



Attendees will be able to interact with poster presenters via the chat box.

Deadlines and Submissions

Access to the conference platform (and your poster page) will be sent to all presenters in early October.



Your poster page will be set up to accommodate both a video file and/or a pdf of your poster (you may do one or both). See below Image.

If you wish to prepare a video, it must be under 5 minutes, less than 2GB in size, and an MP4 file. 

Your poster file itself may be either a standard pdf or an interactive pdf.

You will have the option to upload additional files, handouts, or other collateral on your poster page, along with your headshot, once you have access to the platform.

Headshot

We highly encourage including a photo/headshot to your profile in Pathable. You will have the opportunity to add your headshot after you receive access to the conference platform in early October.


Poster presenter pages will have the following features: