Helping the international community 

adopt and maintain environmentally sound & sustainable practices

Questions? Please contact Conference Coordinator:



Brenna Lockwood, AEHS Foundation

413.549.5170

brenna@aehsfoundation.org

WEST COAST CONFERENCE PRESENTER INFORMATION

PLATFORM PRESENTERS



Preparation/AV



  • Please prepare your talk using Microsoft PowerPoint.
  • Presentations are to be no longer than 20-25 minutes, including questions.
  • A laptop computer and LCD projector will be provided in each session room.
  • Please bring your PowerPoint presentation on a flash (USB) drive. Plan to arrive in your session room 30-45 minutes prior to the start of your session to load your presentation onto the conference laptop. Your session chair will be available to assist you with this process.
  • A speaker room will be available on-site at the conference. A projector will be available; however, you must provide your own laptop in the speaker room. A light continental breakfast will be available each morning in the speaker room.



Registration



  • Platform speakers are offered a reduced registration fee of $295.
  • Workshops, CEUs, and lunches may be selected at additional cost.
  • Presenters must register no later than February 1, 2019. Instructions for registration will be sent via email.

Please note: All presenters must register, even if also attending as booth staff. Please contact us with any questions.



Other Deadlines



  • Biographies: We require a biography from each presenter (not co-authors, just presenting author). If you did not submit your biography during abstract submission, we will contact you. Biographies must be in paragraph format (no CVs or outline format). View examples of biographies
  • Revised Abstract: If you have had revisions to your abstract, you have until February 1, 2019 to log in and edit your abstract. Please click here or refer to the confirmation email you received during initial submission of your abstract for the link to log in and edit your original submission. Please do not resubmit (re-upload) your abstract.
  • Publication (optional): See below for journal submission instructions.

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POSTER PRESENTERS



Preparation



You will be provided with a foam core board 40 inches high by 60 inches wide (landscape) along with pushpins or tape to affix your poster to the foam core board. Ideal poster size is 36 - 38 inches high by 56 - 58 inches wide (landscape, NOT portrait).



Please review the Poster Preparation Guidelines



Registration



  • Poster Presenters are offered a reduced registration fee of $295.
  • Workshops, CEUs, and lunches may be selected at additional cost.
  • All presenters must register. Please submit your registration form no later than February 1, 2019. Instructions for registration will be sent via email.

Please note: All presenters must register, even if also attending as booth staff. Please contact us with any questions.



Other Deadlines



  • Biographies: We require a biography from each presenter (not co-authors, just presenting author). If you did not submit your biography during abstract submission, we will contact you. Biographies must be in paragraph format (no CVs or outline format). View examples of biographies
  • Revised Abstract: If you have had revisions to your abstract, you have until February 1, 2019 to log in and edit your abstract. Please click here or refer to the confirmation email you received during initial submission of your abstract for the link to log in and edit your original submission. Please do not resubmit (re-upload) your abstract.
  • Publication (optional): See below for journal submission instructions.



Poster Set-up, Display, and Presentation



  • Please plan to set up your poster in the morning, on your assigned day, between the hours of 8:00am and 10:00 am.
  • Posters must be up by 10:00 am on your assigned day.
  • Posters will remain up for that day only.
  • Authors are to be at their poster(s) from 3:00 pm - 6:00 pm that day, for the “poster session.” Posters are to be taken down (and removed) immediately following the poster session (i.e., 6:00 pm) on that day.



Student Poster Competition



  • Registration: The registration fee is waived for student presenters entered in the Student Competition
  • The deadline for abstract submission is February 1, 2019
  • For more information, see our Student Competition page


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PUBLICATION (optional)



In 2017 AEHS Foundation began using its journals as the publication vehicle for conference manuscripts, in lieu of proceedings. The journals provide authors with a peer-reviewed opportunity that ultimately strengthens the manuscripts. We encourage you to send your manuscript for consideration to one of our peer-reviewed journals:



  • Soil and Sediment Contamination: An International Journal
  • The International Journal of Phytoremediation
  • Human and Ecological Risk Assessment (HERA)
  • Environmental Forensics: An International Journal

Please go to the journals webpage, click on the journal you are interested in, and go to "Instructions for Authors."